Current Openings: Administrative Assistant II
Position Summary:
Are you ready to elevate your career as an Administrative Assistant? We are seeking a dynamic and motivated individual to join our team in the administrative support role. As an Administrative Assistant, you will play a crucial role in our organization by assisting in various reporting, bookkeeping, and clerical tasks.
As an Administrative Assistant, you will typically report to a supportive supervisor or manager who will guide you in handling projects and matters of limited complexity. At this stage of your career, your work will be closely managed to ensure you have the support and resources needed to succeed.
To thrive in this role, you should ideally have between 1 to 3 years of related experience. If you're seeking a stimulating and collaborative environment to kickstart your career in administrative support, we encourage you to apply. Join us on this exciting journey as we work together to build a brighter future!
Responsibilities:
Administrative Assistant II responsibilities include, but are not limited to the following:
- Utilize Excel, Word, and Outlook for spreadsheet and document tasks
- Manage project-related files and expenses
- Coordinate proposals and new projects
- Handle telephone communication professionally
- Greet and accommodate clients and vendors
- Organize and distribute incoming correspondence
- Type and mail out correspondence, including transmittal forms
- Coordinate office maintenance and supplies
- Prepare packages/labels for shipping services
- Manage kitchen area supplies and perform light cleaning
- Ensure conference rooms are neat and presentable
- Assemble and ship packages to the main office on schedule
- Maintain contact list in Outlook
- Conduct internet research as needed
- Assemble accounting and human resource items for the main office
- Distribute petty cash
- Assist in overseeing administrative staff
- Operate a vehicle for errands to government departments, client offices, etc.
- Enter accounts payable and accounts receivable
- Prepare deposit slips
- Assist with billing reviews and invoice preparation
- Support bi-weekly payroll processes
- Assist with month-end financial reporting and bank reconciliations
Qualifications:
- 1 to 3 year of work experience in a clerical / secretarial / administrative position
- Associates 's degree in Business Administration or related field
- Advanced knowledge of MS Office (including Word, Excel, OneNote, Project and Outlook)
- Experience in engineering, construction, real estate, or legal office work is preferred
Personal Attributes:
- Enthusiasm - We are seeking individuals who bring a high level of enthusiasm to their work. We value team members who are passionate and motivated, as their positive energy can be contagious and inspire those around them.
- Attention to detail - Precision and thoroughness are crucial in our environment. We're looking for individuals with a keen eye for detail, who take pride in producing high-quality work and are dedicated to ensuring that nothing escapes their scrutiny.
- Excellent communication - Effective communication is the cornerstone of our success. We're in search of team members who can express themselves clearly and confidently. Strong communication skills, both written and verbal, will help facilitate collaboration and understanding among team members and stakeholders.
- Excellent computer skills - In today's digital age, proficiency with technology is essential. We're looking for individuals who are not only comfortable with computers but excel in using various software and tools. Your ability to adapt to new technologies and leverage them to enhance your work will be highly valued.
- Ability to work independently as well as work effectively as a team member - Our ideal candidates possess a unique blend of independence and teamwork. We value individuals who can work autonomously when needed, taking initiative and ownership of their tasks. At the same time, we highly value team players who can collaborate effectively with colleagues, contributing to a harmonious and productive work environment.
Work Conditions:
- Full-time position
- Mostly office work
- We are an equal opportunity and drug-free workplace,
- Must be able to perform physical activities that include driving, reaching overhead and at or below shoulder level, pushing/pulling, lifting/carrying (min 30lbs), and repeated walking/standing.
Benefits:
- Competitive salary ($45,000 - $52,000)
- Holiday & Vacation
- Medical Insurance
- 401(k) with employer match
- Performance Bonus
Company Information:
Please visit https://oconnellengineers.com for additional information about our projects, team members, and contributions to our local community.
Please submit resumes to: melody@oconnellengineers.com
