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Community Association Manager

Posted: 09/06/2020

COMMUNITY ASSOCIATION MANAGER – SITE AND PROJECT LIAISON

ASSOCIATION DEPARTMENT

 

JOB DESCRIPTION

Job Title:                   Portfolio Association Manager - Site and Project Liaison

Division:                    Association Management

 

Exempt

 

Accountability:          Division Manager

Requirements:           Will Need to Obtain a Florida Community Association Manager’s License.  Prefer at least 3 – 5 years of Property Management experience

 

OVERVIEW

Association property manager and liaison for Newman-Dailey Association properties.

 

BASIC DUTIES AND RESPONSIBILITIES

Communication

Attend Homeowner and Board meetings. Interact regularly and act as liaison with Board members, homeowners and contractors. Investigate and resolve complaints from owners and residents. Provide regular property update reports to all owners and Board of Directors. 

 

Project Management

Work with contractors and/or engineers on special projects as directed and approved by the Board of Directors. Prepare general bid specifications in conjunction with Board members and contractors for maintenance issues and special projects.

 

Property Inspections and Maintenance

Inspect the grounds, facilities, and equipment of an association on a weekly basis for maintenance issues, cleanliness and upkeep. Develop and/or prepare routine and preventative maintenance and cleaning schedules for each association property.  Develop work order request(s) for maintenance items or special projects. Solicit bids from contractors for repairs that cannot be handled by regular property maintenance staff and monitor the performance of contractors.

 

Association Administration

Assist Association Management staff with preparation of association property annual budgets; recommendations for special projects, possible adjustments for capital reserves or replacement funds; recommendations for agenda items for association Board of Directors meetings and homeowners’ association annual meetings. Review proposed changes or improvements to properties or governing documents and be familiar with and comply with governing docs and provisions of legislation. Purchase supplies and equipment for the property. Negotiate contracts for janitorial, security, grounds-keeping, trash removal, and other services.

 

Needed Attributes:

Must be able to communicate clearly and professionally, using typical office and telecommunications equipment such as phones, radios, computer, printer, copier and e-mail. Must be able to regularly inspect properties for necessary maintenance and repairs and oversee contractors. Individual must be able to maintain professional relationships and work cooperatively with all staff members.  Must be able to work without supervision.      

 

All other duties as assigned 

 

Pay scale commensurate with experience and responsibilities

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