Moorhead Law Group is seeking a highly capable, polished professional to join our Santa Rosa Beach office as a Front Office & Legal Assistant. This position is essential to the daily operations, organization, and professionalism of the firm.
Our practice focuses on real estate, business, and estate planning/probate matters, including both transactional and litigation work. The right candidate is service-oriented, organized, resourceful, and exercises sound judgment and discretion in a legal environment. This role is ideal for someone who enjoys being client-facing while also providing meaningful administrative and legal support behind the scenes.
This Role Is a Good Fit If You:
- Smile when answering the phone and when representing the firm in person
- Are a problem-solver, self-starter, and strong communicator
- Can juggle multiple tasks and adjust priorities quickly
- Want to grow professionally in a firm that values quality, initiative, and professionalism
Core Responsibilities
- Answer telephone and greet clients and visitors in a friendly, energetic, and professional manner
- Field inquiries for legal services via phone and email
- Schedule meetings, conference calls, and deadlines and monitor multiple calendars and priorities
- Assist attorneys by helping ensure schedules, deadlines, and tasks remain organized and on track
- Draft, format, and revise formal correspondence and legal documents at attorney direction
- Proofread all outgoing correspondence and documents for accuracy, grammar, formatting, and professionalism
- Maintain physical and electronic client files with strong attention to detail and deadlines
- Review, process, and distribute incoming and outgoing mail and deliveries in a timely and organized manner
- Perform clerical duties including typing, scanning, filing, record keeping, and photocopying
- Maintain professional reception, conference room, and common areas
- Monitor office supplies including coffee, paper products, and general office needs and coordinate with third-party vendors as necessary
- Provide administrative and legal support to partners, attorneys, and paralegals
- Anticipate needs, identify issues, and resolve routine problems independently when appropriate
- Perform related duties as assigned
- Excellent written and verbal communication skills
- Strong proficiency in Microsoft Outlook and Microsoft Word, including the ability to properly format formal business and legal correspondence
- Exceptional proofreading and attention-to-detail skills
- Proficiency with Adobe, including PDF creation, editing, combining, and management
- Highly organized with strong attention to detail and accuracy
- Tech-savvy and comfortable learning firm-specific systems and tools
- Ability to manage time independently, multitask effectively, prioritize, and meet deadlines
- Ability to maintain strict confidentiality and exercise discretion with sensitive matters
- Professional demeanor with a positive, service-oriented attitude
- Resourceful problem-solver who knows how to research answers independently and make effective use of internal resources
- Excellent data entry skills
- Enthusiasm and positive attitude; and
- Excited about the ability to work as a team.
- Microsoft Excel proficiency
- Prior law firm experience as a Legal Assistant or Paralegal
- Experience with case management software, court e-filing portals, and/or e-recording
- General familiarity with court rules and procedures
- Medical, dental and vision insurance
- Long-term and short-term disability
- 401k with opportunity for employer match
- Competitive pay
- Friendly team environment with potential for professional growth and advancement
